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🔧 How can I add a guest users?

Fleettracker Admins can add new guest users via the User Account wizard. The wizard guides you through entering basic details, choosing modules and user rights, assigning vessels, and confirming the new account. New users can only be added by the Fleettracker Admin.

1. Open the “Create new guest user account” Wizard

  1. In Fleettracker, go to the panel on the right.
  2. Click Create new guest user account.
    The User Account wizard opens in a new window.

2. Step 1 – Enter Basic User Information

  1. Enter a username for the new guest user.
  2. Enter the email address of the user.
  3. Click Next to continue.

3. Step 2 – Choose How to Prefill Modules and User Rights

Choose one of the following options to prefill modules and user rights:

  1. I want to use preset user account setting

    • Modules and user rights are preselected to fit a specific type of user (e.g. vessel or supplier).

  2. I want to copy the user account settings from an existing account

    • Copy modules and user rights from an existing user account.
    • Useful when an existing setup already matches what the new guest user should have.

  3. I want to create a customized user account

    • No modules or user rights are prefilled.
    • You configure all modules and user rights manually.

Click Next to proceed.

4. Step 3 – Configure Modules and User Rights

  • Decide which modules and user rights the guest user should have.
  • If you used a preset or copied an account, review the prefilled settings.
  • Add or remove modules and user rights to fine-tune the account.

Note: You can always adjust modules and user rights on this page, even if they were prefilled.

Click Next when you are done.

5. Step 4 – Select Vessels Visible to the Guest User

Choose which vessels the guest user can see in Fleettracker:

  • Select individual vessels, or
  • Use quick actions:
    • Green Select all button to select all vessels.
    • Red Uncheck all button to remove all vessel selections.

Remark: Whenever a new vessel is added to Fleettracker, review whether it should also be assigned to relevant guest accounts.

Click Next to continue.

6. Step 5 – Review and Confirm

  1. Review all settings:
    • Username and email address
    • Modules and user rights
    • Assigned vessels
  2. Click Submit to confirm.

The system will:

  • Create the new guest user account.
  • Send an email to the user with their Fleettracker login credentials